High-Level Administrative Professional

We are seeking a highly skilled and proactive Executive Assistant to join our team. As an Executive Assistant, you will be responsible for providing top-notch administrative support to your executive, managing complex calendars, coordinating travel arrangements, and handling a wide range of personal tasks.

This role requires exceptional organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. You will be working remotely with clients across various time zones, so flexibility and adaptability are essential.

• Key Responsibilities:

1. Strategic Calendar Management:
   • Manage multiple calendars, prioritize tasks, and coordinate meetings
   • Create systems for clarity in complex situations
   • Proactively manage your executive's time for optimal productivity
2. Communication Hub:
   • Streamline inboxes and manage correspondence
   • Use emotional intelligence to handle stakeholders at all levels
   • Synthesize complex information into clear, actionable insights
3. Operational Efficiency:
   • Anticipate needs and act proactively
   • Manage diverse projects of varying complexity
   • Coordinate travel arrangements with meticulous attention to detail
4. Decision Support:
   • Gather and analyze relevant data to support executive decision-making
   • Prepare reports and presentations as needed
   • Offer your unique perspective to contribute to strategic discussions
5. Adaptability and Growth:
   • Thrive in a fast-paced, ever-changing remote environment
   • Actively seek and implement feedback for continuous improvement
   • Balance multiple priorities while maintaining composure under pressure
6. Executive Buffer:
   • Handle routine matters independently to free up your executive's time
   • Know when to involve your executive and when to make decisions autonomously
   • Maintain confidentiality and exercise discretion in all matters
7. Personal Support:
   • Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands

About the Ideal Candidate:

• Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing, and reading.
• Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles.
• Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
• Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.
• Flexibility: Willingness to align your work hours with US time zones.

Benefits and Rewards:

• Fair Compensation (40 hours per week):
  • Junior Level: $7 per hour
  • Mid Level: $8 - $10 per hour
  • Senior Level: $11 - $12 per hour

• Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location.

• Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice) to ensure you have time to recharge.

• Performance-Based Rewards: Increases and bonuses based on your performance.

• Career Growth: Opportunities to advance into roles such as Chief of Staff or Operations Manager.

• Exclusive Training: Master the Atlas Executive Management System (EMS): Kickstart your journey with our comprehensive, paid Atlas Executive Management System (EMS) certification, learning 11 proven systems to support executive growth, benefiting from strategies used with 100+ clients. Self-paced and intensive options are available.

• Continuous Development:
  

  • Mentorship: Weekly mentorship sessions to support your professional growth.

  • Office Hours: Bi-weekly open office hours for additional guidance.

  • Skills Training: Advanced training to enhance your capabilities.

• Supportive Community: Connect and grow with like-minded professionals committed to excellence.

• Stability: We prioritize finding new opportunities for our high-performing team members, ensuring long-term career security.

Is This the Right Role for You? A Final Self-Assessment:

• Are you energized by constant change? Each day brings new challenges and opportunities.

• Can you seamlessly switch between high-level strategy and detailed execution? You'll need to be comfortable with both.

• Are you prepared to be a true partner to your executive, managing both professional and personal matters? This requires exceptional judgment and discretion.

• Do you view feedback as a gift? Our culture thrives on continuous, constructive feedback.

• Can you make decisions confidently in high-pressure situations? Your choices will directly impact successful entrepreneurs.

• Are you committed to continuous self-improvement? This role will push you to grow in ways you might not anticipate.

• Can you maintain your own well-being while supporting others? Balance is crucial in this demanding role.