Backend Operations Manager

3 days ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeOperational Full time $50,000 - $60,000

Job Title: Operations Coordinator

Job Overview

We're seeking a highly organized and financially savvy professional to manage our backend operations, oversee invoicing, and bring essential structure to our firm.

Key Responsibilities
  • Administrative Support
    • Manage documents, trackers, and operational workflows effectively.
    • Oversee and audit time tracking for all contractors and external staff.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on promptly.
  • Financial Operations
    • Own and manage the invoicing process, ensuring accurate and timely hours.
    • Assist in processing salary and contractor payments while maintaining organized records.
    • Support finance-related administration tasks such as receipts, documentation, and reconciliations.
    • Proactively identify payment delays, discrepancies, or red flags and resolve them efficiently.
  • Research & Coordination
    • Research relevant opportunities, awards, and partnerships, and apply to them as needed.
    • Support with ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.
Requirements
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills, with the ability to identify problems before they arise.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions.
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly.
  • Detail-Oriented: Never misses a follow-up, deadline, or formatting error.
  • Communication: Professional communication skills, both written and verbal.
Nice to Have
  • Background in staffing, outsourcing, or recruitment operations.
  • Confident enough to hold founders and stakeholders accountable when needed.
  • Experience working in international, fast-paced startup environments.
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

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