Backend Operations Specialist

3 days ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeOperational Full time $1,000 - $2,000
Job Opportunity

We are looking for a highly organized, financially savvy individual to take charge of our backend operations and provide administrative support. The ideal candidate will be responsible for streamlining financial processes, managing documents and trackers, and ensuring the smooth day-to-day functioning of our firm. At the heart of this role is a passion for accounting, attention to detail, and a knack for solving complex problems.

Key Responsibilities
  • Administrative Support:
    • Manage operational workflows, documents, and trackers.
    • Oversee and audit time tracking for all contractors and external staff.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Operations:
    • Own and manage the invoicing process, ensuring accurate and timely invoicing.
    • Assist in processing salary and contractor payments while maintaining organized records.
    • Support with finance-related administrative tasks, including receipts, documentation, and reconciliations.
    • Proactively identify and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination:
    • Research relevant awards, events, and partnerships, applying as needed.
    • Support ad-hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.
Requirements
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills, with an ability to identify potential issues before they arise.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Independent & Resourceful: Self-motivated and able to work independently with minimal supervision.
  • Thrives in Chaos: Ability to remain focused and efficient even in fast-paced environments.
  • Detail-Obsessed: Meticulous and thorough in completing tasks and maintaining accurate records.
  • Communication: Excellent written and verbal communication skills.
Benefits
  • Part-time or Full-time opportunity.
  • Remote position within PH Timezone.

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