Business Support Specialist

2 weeks ago

Makati City, National Capital Region, Philippines beBeeExecutive Full time ₱120,000 - ₱145,000
Support the CEO in a Fast-Paced Environment

We are seeking an experienced executive assistant to support our client's CEO.

The ideal candidate will have 5+ years of experience in an operational and executive assistant role, with strong attention to detail and excellent communication skills.

Key Responsibilities:
  • Manage the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.
  • Schedule meetings, coordinate calls, and assist with business communication.
  • Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
  • Prepare and maintain essential client documents like W9s and COIs.
  • Help create and document standard operating procedures for smoother operations.
  • Assist in setting up tools and systems to improve workflow efficiency.
  • Support bid tracking and internal organization for future growth opportunities.
Requirements:
  • 5+ years experience in an operational and executive assistant role.
  • Highly detail-oriented and thrives on clarity, structure, and follow-through.
  • Proactive and takes initiative—anticipates needs before being asked.
  • Tech-savvy with tools like Google Workspace, Slack, and Zoom.
  • Communicates clearly and professionally, both in writing and over the phone.
  • Able to manage shifting priorities and work independently with minimal supervision.
  • Brings experience supporting small businesses, ideally in construction or trades.
  • Bonus if you've worked with entrepreneurs or supported civil/construction projects.
Benefits:
  • $1000 - $1500/mo. depending on experience
  • $500 bonus at 90 days and annual performance bonuses
  • 13th month pay
  • Performance-based bonuses
  • Comprehensive HMO policy, including dependents.
  • Annual continuing education budget to support professional development
About This Opportunity

This is a unique chance to join our team and take your career to the next level.

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