Business Operations Specialist

1 week ago

Makati City, National Capital Region, Philippines beBeeSpecialist Full time ₱36,000 - ₱48,000
Job Title: Business Operations Specialist

We are seeking a highly organized and proactive professional to support our CEO in a remote work environment.

This role involves managing the CEO's calendar, scheduling meetings, and coordinating appointments across multiple time zones. The ideal candidate will also handle email correspondence, prioritize messages, and draft responses on behalf of the CEO.

  • Manage the CEO's schedule, coordinate meetings, and appointments across different time zones
  • Handle email correspondence, prioritize messages, and draft responses for the CEO
  • Prepare, organize, and distribute documents, presentations, and reports using productivity tools
  • Conduct research and provide concise summaries to assist the CEO in decision-making
  • Coordinate virtual meetings, prepare agendas, take detailed notes, and follow up on action items
  • Maintain organized digital files and ensure timely retrieval of information
  • Act as a liaison between the CEO and internal/external stakeholders
Requirements:
  • A bachelor's degree in a related field is preferred
  • Previous experience as a business operations specialist, executive assistant, or similar role supporting senior leadership
  • Background in supporting C-level executives is preferred
  • Excellent English skills with the ability to draft professional emails and documents
  • Proficiency in productivity software and tools such as Google Workspace and Microsoft Office
  • Tech-savvy and comfortable learning new tools and software
  • Familiarity with project management tools is preferred
  • Experience working with a remote team and across time zones is also preferred
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and meet deadlines in a dynamic environment

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