Administrative Support Specialist
7 days ago
A secretary/bookkeeper is needed to provide administrative support and maintain office operations.
Responsibilities include answering phone calls, entering work orders, creating invoices, and researching permit/license requirements.
The ideal candidate will have experience in an administrative or bookkeeping role and proficiency in QuickBooks and Microsoft Office.
- Answer incoming phone calls and direct them appropriately or take messages.
- Enter work orders into the system and update job statuses as needed.
- Create and process invoices accurately and on time.
- Assist with accounts payable and receivable entries.
- Research permit and license requirements for new projects, job sites, or services.
- Maintain and organize digital and paper records for jobs, invoices, and documentation.
- Assist with scheduling, email correspondence, and other office tasks as needed.
- Provide administrative support to management and field staff.
- Ensure office operations run smoothly and efficiently.
- Proven experience in an administrative or bookkeeping role.
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
- Excellent phone etiquette and communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and handle confidential information.
- Familiarity with permit/license research or willingness to learn.
- High attention to detail and accuracy in data entry and invoicing.
Remote position.
Weekly pay.
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