High-Level Administrative Support Specialist

7 days ago

Dumaguete, Central Visayas, Philippines beBeeAdministrative Full time ₱3,200,000 - ₱6,400,000

Job Opportunity:

We are seeking an experienced professional to fill a key position as a highly skilled Administrative Support Specialist. This role is ideal for someone who thrives in dynamic environments and is skilled at anticipating needs, streamlining operations, and enabling executive focus.

Key Responsibilities:

  • Manage the inbox and calendar of executives
  • Track and coordinate tasks and projects
  • Handle financial coordination and basic reporting
  • Create standard operating procedures from Loom recordings and existing processes
  • Maintain data dashboards (Google Sheets) and handle data entry
  • Prepare weekly/monthly business performance reports
  • Book travel and handle ad hoc administrative tasks
  • Participate in daily/weekly check-in calls

Requirements:

  • 5+ years of experience as an Executive Assistant, ideally supporting an e-commerce founder
  • Fluent in spoken and written English
  • Exceptionally organized, detail-oriented, and proactive
  • Strong skills in Google Sheets, including dashboards and reporting
  • Proven experience in inbox/calendar management, SOP creation, and business reporting
  • Hands-on experience with Shopify and at least one marketplace (Amazon or Bol.com)

Preferred Requirements:

  • Practical experience managing listings and backend tasks across multiple marketplaces (Amazon, Bol.com, MediaMarkt, Decathlon)
  • Experience sourcing and managing affiliate, influencer, and B2B partnerships
  • Strong background in financial coordination and reporting support
  • Comfortable with travel planning and handling personal assistant tasks
  • Genuine interest in personal development and exploring productivity tools

Searchable Title: Administrative Support Specialist

Salary Range: 3200000 - 6400000 PHP

Currency: PHP

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