Administrative Professional: Financial Operations Specialist

1 day ago

Las Piñas, National Capital Region, Philippines beBeeAdministrator Full time ₱540,000 - ₱660,000

Job Title: Accounts Administrator

Job Description:

The role of Accounts Administrator is to provide administrative support to the accounting team, ensuring smooth day-to-day operations and client correspondence. Key responsibilities include document management, financial administration, compliance and regulatory support, and system and data management.

Key Responsibilities:
  • Send out completed tax documents and other forms for electronic signature
  • Draft standard accountant correspondence and letters for client communication
  • Manage client email inquiries, take messages, and redirect queries to the appropriate staff
Financial Administration:
  • Generate and process invoices in Xero
  • Manage debt collection activities via email and follow up with clients as required
Compliance & Regulatory Support:
  • Prepare and send ASIC company review correspondence using NowInfinity (or similar software)
  • Manage incoming ATO correspondence within the Tax Agent Portal, including Notices of Assessment, PAYG instalments, and other official communications
System & Data Management:
  • Maintain and update client CRM records in ActiveCampaign
  • Ensure accurate storage and retrieval of client records across all systems
Requirements:
  • Minimum of 2 years' experience in an administrative role, preferably within accounting, financial services, or professional services
  • Strong knowledge and experience in at least one accounting software, ideally Xero and WorkflowMax/XPM
  • Experience using NowInfinity, ActiveCampaign, and Adobe Sign (preferred but not mandatory)
  • Proficiency in Google Workspace (Drive, Docs, Sheets) and Microsoft Office Suite
Benefits:
  • Flexibility: Work hybrid (remotely and from a location of your choice) and enjoy a better work-life balance
  • Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work
  • Dynamic Open Spaces: Conducive for productivity and creativity
  • State-of-the-Art Security: Ensuring your safety and peace of mind
  • Game Rooms: Take a break and unwind with our recreational facilities

This is a fantastic opportunity to join a dynamic team and make a real difference in the world. If you're passionate about delivering exceptional results and making a positive impact, we'd love to hear from you.

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