Business Operations Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeMarketing Full time $1,100 - $1,500

We are looking for a highly organized and detail-oriented Marketing Coordinator to join our team.

Job Description

The successful candidate will be responsible for providing administrative support to the Founder, managing daily operations, and handling marketing tasks. This role requires a proactive problem-solver with excellent communication and decision-making skills.

Responsibilities:
  • Administrative Support
    • Manage and triage the Founder's inbox, categorizing, routing, and escalating issues as necessary
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
    • Maintain and update databases (press lists, vendor lists, etc.)
    • Oversee computer and equipment maintenance, management, and procurement
    • Manage office supplies and coordinate maintenance
    • Arrange travel, accommodations, itineraries, and related correspondence
    • Create detailed expense reports for business trips
  • Client and Business Development Support
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the CRM and ensure accurate daily updates
    • Assist in organizing and participating in business development activities
    • Send welcome packages to new clients
  • Communications and Marketing Support
    • Support updating website and social content created by the team
    • Manage online entries for awards
    • Reach out to journalists and send press releases
    • Research contacts for journalists, events, and other outlets in the best interests of the company
    • Support founders in press or event initiatives as required
    • Assist in managing the content calendar for social media
    • Help coordinate and execute in-house projects such as holiday gifts and events
    • Research speaking engagements for the founders
    • Research opportunities for new business, including contact information for potential partners
  • HR and Finance Support
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
    • Draft contracts for employees and freelancers
    • Manage sick leave protocols and communications
    • Support recruitment processes, including triaging candidate applications
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
    • Process and manage accounts payable and receivable
    • Perform weekly bookkeeping reconciliations
Requirements
  • 4+ years of experience in executive assistance, communications, or marketing
  • Must be able to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
  • Comfortable working flexible hours when needed

This role requires a highly organized and detail-oriented professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply.

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