Proactive Administrative Support Specialist

2 weeks ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱60,000

We are seeking a highly skilled and experienced Executive Assistant to provide proactive support to senior leadership across multiple functional areas.

Key Responsibilities:
  • Manage complex schedules across different time zones, ensuring efficient time allocation and prioritization of meetings
  • Serve as the primary point of contact for internal and external communications on behalf of senior leaders
  • Draft, review, and manage email, chat, and task-based communications to ensure timely follow-ups and responses
  • Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items
  • Plan and coordinate travel arrangements, including flights, accommodations, and itineraries
Requirements:
  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
  • Experience working on a Mac operating system is necessary
  • Minimum 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones
  • Bachelor's degree or any equivalent qualification is required
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)

This is a fantastic opportunity for an exceptional individual to join our team and make a significant impact.

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