Administrative Support Specialist

3 days ago

Manila, National Capital Region, Philippines beBeeCoordination Full time ₱650,000 - ₱850,000
Administrative Support Specialist

A highly organized and proactive support professional is required to provide end-to-end assistance across executive needs, project management, and operational coordination.


Key Responsibilities
  • Executive & Personal Support
    • Manage calendars, appointments, and scheduling with proactive conflict resolution
    • Handle personal errands, research vendors/services, and coordinate lifestyle needs
    • Screen and manage communications (email, Slack, phone), ensuring timely responses
    • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
  • Travel & Logistics Management
    • Anticipate all travel needs, including accommodations, meals, and personal care
    • Build comprehensive itineraries with contingency planning
    • Coordinate amenities, vendors, and local arrangements
  • Project & Task Management
    • Maintain project plans in a similar project management tool, assign tasks, track deadlines, and ensure deliverables
    • Manage daily agendas, meeting prep, and top-of-day reminders for executives
    • Track backend project progress across multiple clients/accounts
    • Support reporting and data entry into project boards and dashboards
    • Assist with ad-hoc tasks such as light content creation, vendor coordination, and updating templates
  • Communication & Coordination
    • Act as liaison between executives, internal teams, and external partners
    • Provide regular updates, ask clarifying questions, and ensure smooth handoffs
    • Create one-pagers, meeting dossiers, and weekly reporting summaries

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