Remote Business Operations Coordinator

2 days ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱4,500 - ₱6,000
Virtual Assistant Generalist Opportunity

We are seeking a proactive and energetic virtual assistant to join our dynamic team.

This role is ideal for a versatile professional with experience in project management and call center environments, who can seamlessly support C-level executives and collaborate across multiple business functions including finance, accounting, executive assistance, sales, marketing, operations, and general administration.

Key Responsibilities:
  1. Executive Support:
  • Manage calendars, schedule meetings, and coordinate travel arrangements for C-level executives.
  • Serve as a liaison between executives and various departments to ensure effective communication and follow-up.
Project Management and Operations:
  • Assist in planning, tracking, and reporting on project progress.
  • Coordinate with cross-functional teams to ensure project deadlines and deliverables are met.
  • Help in the company's operations.
Call Management:
  • Act as a point of contact for calls and executive leadership.
  • Facilitate communication, resolve issues, and implement process improvements.
Financial & Administrative Support:
  • Support finance and accounting tasks such as budgeting, expense tracking, and preparing financial reports.
  • Handle general administrative duties including data entry, file management, and correspondence.
Sales & Marketing Assistance:
  • Collaborate on marketing campaigns and sales initiatives.
  • Prepare reports and presentations to support business development efforts.
Generalist Duties:
  • Manage multiple tasks simultaneously, adapting quickly to changing priorities.
  • Proactively identify and implement process improvements to enhance operational efficiency.

Qualifications:

  1. Experience & Skills:
  • Proven experience as a virtual assistant, executive assistant, or similar role.
  • Preferred background in project management and call center experience.
  • Demonstrated experience working with C-level executives and across various business functions.
  • Solid understanding of finance, accounting, sales, and marketing processes.
  • Excellent organizational skills with the ability to manage multiple priorities concurrently.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, project management tools, and virtual collaboration platforms.
Attributes:
  • A proactive, energetic approach with a strong attention to detail.
  • Ability to work independently and as part of a collaborative team.
  • Adaptability and eagerness to learn in a fast-paced, evolving environment.
Education:
  • A bachelor's degree in business administration or a related field is preferred.

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