Business Operations Coordinator

6 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time ₱12,000 - ₱18,000
Operations Administrative Assistant

Job Overview:

This role plays a vital part in supporting core financial, HR, and administrative functions. The incumbent handles day-to-day tasks across banking, payroll, bill pay, and tax documentation while assisting with onboarding and internal coordination.

Key Responsibilities:
  • Financial Management:
    • Initiate and track payments across multiple bank and credit card accounts.
    • Reconcile monthly credit card transactions and maintain up-to-date records.
    • Manage expense reimbursements and coordinate with internal stakeholders.
    • Maintain accurate documentation and ensure transaction details are well organized and accessible.
  • Accounts Payable & Bill Pay:
    • Own the day-to-day management of Bill.com, including invoice entry, coding, approvals, and payment execution.
    • Communicate directly with vendors to confirm payment timing, request documentation (e.g., W-9s), and resolve discrepancies.
    • Track aging payables and flag overdue items or payment risks.
    • Ensure all bill pay activity is properly documented and aligned with internal approval workflows.
  • Payroll Administration:
    • Run biweekly payroll in Gusto for employees and contractors, ensuring timely and accurate payment.
    • Manage bonuses, commissions, and contractor disbursements in coordination with department leads.
    • Maintain payroll records and documentation in accordance with compliance standards.
    • Prepare payroll reports and support audits or reporting requests as needed.
  • Bookkeeping & Financial Support:
    • Enter and categorize transactions in QuickBooks and/or Finaloop to maintain accurate records.
    • Assist with monthly close tasks in coordination with the finance team.
    • Support cross-system reconciliation across bank accounts, Bill.com, Gusto, and internal records.
    • Maintain organized financial documentation to support reporting and compliance.
  • Tax Compliance:
    • File sales tax returns accurately and on time across applicable states.
    • Coordinate with the CPA to support sales tax compliance and respond to documentation requests.
    • Organize and maintain tax-related records to support annual filings and audits.
    • Prepare and submit documentation needed for year-end tax prep in coordination with the CPA.
  • Onboarding & People Operations:
    • Set up new employee and contractor accounts across Google Workspace, Slack, Gusto, and other internal platforms.
    • Prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists.
    • Coordinate with department leads to ensure smooth onboarding and system access.
    • Support internal tracking of onboarding progress and documentation status.
  • General Operations Support:
    • Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team.
    • Maintain organized shared drives, folders, and documentation systems.
    • Draft SOPs and internal process documentation related to the role's responsibilities.
    • Support ad hoc administrative needs across operations, finance, HR, marketing, and general business functions and projects.

  • Business Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeBusiness Full time $1,100 - $1,500

    Job Title: Business Operations CoordinatorWe are seeking a highly skilled and organized Business Operations Coordinator to join our team. The ideal candidate will have experience in sales and executive assistance, with excellent communication and relationship-building skills.

  • Business Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeAdministrative Full time $12,000 - $18,000

    Executive Support RoleAbout this unique opportunity:This is a behind-the-scenes position that plays a vital role in ensuring the success of a small to medium-sized business. As an executive assistant, you will be responsible for managing the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.Schedule meetings, coordinate calls, and...

  • Business Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeOperations Full time ₱55,000

    Job DescriptionWe are seeking a highly skilled Business Operations Coordinator to join our team. The ideal candidate will have experience in managing business systems and processes, with a strong analytical mindset and excellent communication skills.This role involves leveraging software such as SimPRO to enhance workflows and contribute to staff training....

  • Business Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeCareer Full time $38,400 - $52,480

    At a growing home service company, we are looking for an Executive Assistant / Bookkeeper to join our team. This remote role is deeply integrated into our daily operations and offers the opportunity to work directly with our business owner.Job Overview:This is a full-time position that requires wearing multiple hats, balancing administrative and financial...

  • Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeOperations Full time ₱600,000 - ₱1,200,000

    Key Roles and ResponsibilitiesThis Operations Associate position provides crucial financial and operational coordination to Pearson's Global Payroll team.The role ensures accurate budget tracking, vendor payment processing, and financial variance resolution. Additionally, it supports teamwide operations such as team meetings and executive presentation...

  • Business Operations Specialist

    6 days ago

    Sorsogon, Bicol, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000

    Unlock Your Career Potential as a Strategic Support Partner">Job Description:We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative and operational support to small and medium-sized businesses in Australia. This role requires excellent communication skills, cultural adaptability, and the ability to manage...

  • Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeProjectManager Full time ₱7,200 - ₱7,800

    Job Title: Project ManagerWe are seeking a highly organized and proactive Project Manager to support legal practices.This role is ideal for someone with strong project coordination skills who thrives in structured environments and enjoys client-facing communication.Key Responsibilities:Review all existing open files and convert them into structured projects,...

  • Business Operations Specialist

    6 days ago

    Sorsogon, Bicol, Philippines beBeeBusinessOperations Full time $80,000 - $110,000

    Job Overview:We are seeking a highly organized and detail-oriented Business Operations Specialist to join our team. As a key member of our operations group, you will play a crucial role in supporting the hiring process and ensuring a smooth onboarding experience for new team members.Your primary focus will be on managing candidate communications, sending out...

  • Senior Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeOperational Full time ₱45,000

    Job Title: Senior Operations CoordinatorRole OverviewThis is a highly visible role that requires a strong organizational leader to provide support to the executive team. The ideal candidate will have experience in managing complex schedules, coordinating projects, and ensuring seamless execution across multiple departments.Key Responsibilities:Manage...

  • Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeVirtual Full time $60,000 - $80,000

    We are seeking a highly skilled Virtual Operations Assistant to join our team.Key Responsibilities:Software Setup: Configure project templates, task checklists, roles, and workflow templates for BuilderTrend and JobTread software.SOP and Template Creation: Translate frameworks into clear client-specific SOPs, build playbooks, checklists, agenda templates,...