Business Operations Coordinator

6 days ago

Sorsogon, Bicol, Philippines beBeeCareer Full time $38,400 - $52,480

At a growing home service company, we are looking for an Executive Assistant / Bookkeeper to join our team. This remote role is deeply integrated into our daily operations and offers the opportunity to work directly with our business owner.

Job Overview:

This is a full-time position that requires wearing multiple hats, balancing administrative and financial tasks that are critical to day-to-day operations. You will own your responsibilities, support the business owner directly, and keep our office organized.

Main Responsibilities:

  • Manage our bookkeeping system, including QuickBooks, for payroll coordination, invoice creation, and financial reporting.

  • Process timecards and generate reports to track employee hours and productivity.

  • Assist with job costing, contract tracking, and ordering materials to ensure smooth project execution.

  • Manage emails, schedules, contracts, and general administrative tasks to maintain organization and efficiency.

  • Support the business owner by tracking deadlines, prioritizing tasks, and providing exceptional customer service.

  • Communicate with vendors and handle sensitive information with discretion and professionalism.

What We Offer:

  • A fully remote work setup with flexibility based on client needs.

  • The opportunity to be part of a growing team that supports top-tier brands in the skilled trades industry.

  • Dedicated training and support from both us and our clients to help you excel in your role.

  • Long-term growth opportunities and stability based on your performance.

Requirements:

  • A minimum of 3 years of experience in bookkeeping and/or executive assistant roles.

  • Proficiency with QuickBooks, including bookkeeping, invoicing, and payroll management.

  • Strong written and verbal communication skills in English.

  • Comfortable working full-time (45 hours/week) in a fast-paced environment.

  • High attention to detail and strong follow-through in completing tasks.

  • Ability to work independently and proactively in a team setting.

  • Experience in small business or contractor/trade environments is preferred.

  • Familiarity with email platforms, timecard processing, and contract management.

  • Strong organizational and multitasking skills to manage multiple priorities.

  • Maintain confidentiality and handle business operations with professionalism.

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