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Executive Support Specialist

1 week ago

Manila, National Capital Region, Philippines ICAP Management Services Ltd, Philippine Branch Full time

**Job Summary**

We are seeking a highly skilled and experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will be responsible for providing high-level support to our senior leadership team.

Your primary responsibility will be to manage extensive diary coordination, handle complex travel arrangements, and serve as the initial point of contact for our business.

This role requires exceptional organizational skills, impeccable attention to detail, and the ability to navigate a fast-paced executive environment with professionalism and discretion.

You will contribute to the seamless operation of our executive offices and support the achievement of our strategic objectives.

Main Responsibilities:

  • Coordinate and manage busy calendars, scheduling meetings across multiple time zones while effectively resolving conflicts and prioritizing commitments to optimize the Leadership Team's schedules.
  • Handle sensitive information with utmost discretion and maintain strict confidentiality in all interactions and tasks, demonstrating professionalism and trustworthiness in every aspect of the role.
  • Excel in a fast-paced environment, remaining calm and composed while managing competing priorities, tight deadlines, and unexpected changes, ensuring seamless operations for the executive team.
  • Expertly organize complex travel arrangements, including accommodation, transportation, and meeting schedules, ensuring smooth and efficient travel experiences for the PS Leadership Team.
  • Foster positive relationships with internal and external stakeholders at senior levels, serving as a professional and personable point of contact for inquiries and requests.
  • Provide comprehensive administrative support, liaising with customers, visitors, and personal guests, and handling inquiries directed to the PS Leadership Team.

Requirements:

  • At least 3-5 years' experience as Senior Admin Assistant/Personal Assistant.
  • Proven and demonstrated ability to prioritize workload and multi-task, unsupervised and independently.
  • Excellent organizational skills – prioritize work according to deadlines.
  • Flexible and agile approach to work including the ability to adapt to a range of tasks.
  • Proven and demonstrated skills using Microsoft programs (e.g. Office, Word, PowerPoint as a minimum).