Dynamic Support Professional

1 week ago

Biñan, Calabarzon, Philippines beBeeAdministrative Full time ₱1,200,000 - ₱1,800,000
Job Description

We are seeking a highly organized and proactive Executive Administrative Assistant to join our team. As an integral part of our operations, you will be responsible for providing exceptional support to our directors, ensuring seamless execution of tasks and projects.

Your primary role will involve managing calendars, scheduling meetings, and prioritizing tasks to optimize time allocation. You will also be responsible for organizing travel arrangements, drafting and proofreading emails, reports, contracts, and client communications.

  • Critical Tasks: Assist in preparing client proposals and engagements, ensuring alignment with brand guidelines; Manage Directors' calendars, scheduling meetings, and prioritizing tasks.
Key Responsibilities
  • Project & Operations Management: Set up and manage client projects in Asana, tracking tasks and deadlines; Generate client progress reports and draft invoices.
  • Tech & Systems Management: Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive); Assist in implementing new marketing tech tools to improve efficiency and workflow.
Required Skills and Qualifications
  • Minimum 4+ years experience in an administrative or executive assistant role.
  • Project management experience: Asana experience preferred.
  • CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
  • Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
  • Canva skills for content creation and light design work.
  • Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
  • Strong written and verbal communication skills in English.
  • Ability to work independently, manage remote tasks, and take ownership of responsibilities.
Benefits
  • 13th Month Pay
  • HMO
  • Leave Benefits

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