Chief Administrative Officer

4 days ago

Pasig, National Capital Region, Philippines beBeeOperational Full time ₱60,000 - ₱68,000

We are seeking a highly organized and proactive assistant to streamline our operations, manage invoicing and time tracking, and bring essential structure to our fast-moving firm.

Key Responsibilities:
  • Administrative Support
    • Manage documents, trackers, and operational workflows.
    • Audit Hubstaff time tracking for all contractors and external staff.
    • Prepare client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Operations
    • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time.
    • Assist in processing salary and contractor payments while keeping records organized.
    • Support with finance-related admin: receipts, documentation, reconciliations, etc.
    • Proactively spot and resolve payment delays or discrepancies.
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply as needed.
    • Support with ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.

Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Skills: Strong analytical and organizational skills, experience handling complex invoicing operations, initiative-taking, focus under pressure, and attention to detail.
  • Communication: Professional communication skills, both written and verbal.

Nice to Have:
  • Background: Experience working in international, fast-paced startup environments.
  • Confidence: Confident enough to hold stakeholders accountable when needed.
  • Tools: Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

This is a part-time or full-time role. If you have 3+ years of experience in administrative, financial ops, or other operational support roles, we'd love to hear from you.

Please share your experience in handling complex invoicing operations and your highest educational attainment.

Do you have experience working in staffing, outsourcing, or recruitment operations? Are you comfortable working in a fast-paced startup landscape?

Select the tools you are familiar with.

Are you comfortable with the engagement terms: part-time or full-time, independent contractor (fully remote), and PH timezone?

Please share your current and expected salary in USD/month.

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