Executive Support Specialist

1 day ago

General Santos, Soccsksargen, Philippines beBeeExecutiveSupport Full time $45,000 - $65,000
Job Description

We are seeking a highly organized and proactive Executive Support Specialist to provide exceptional administrative support to small and medium-sized businesses in Australia. The ideal candidate will act as a trusted partner to business owners and executives, streamlining operations and enabling them to focus on strategic growth.


Key Responsibilities
  • Administrative Support: Manage calendars, schedule meetings, and coordinate appointments across Australian time zones (AEST), ensuring seamless communication and time management.
  • Communication Management: Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Task Coordination: Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Document Management: Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Travel & Event Planning: Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Data Entry & Record Keeping: Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Financial Support: Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Research & Analysis: Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
Required Skills and Qualifications
  • Experience: Minimum of 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Familiarity with project management tools (e.g., Trello, Asana, Monday.com).
  • Experience with CRM platforms (e.g., HubSpot, Salesforce) and bookkeeping software (e.g., Xero, MYOB) is a plus.
  • Communication: Exceptional written and verbal communication skills in English, with a professional and polite demeanor.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Cultural Fit: Understanding of Australian business practices and ability to adapt to a professional, results-driven environment.
  • Tech-Savvy: Comfortable with remote work tools such as Zoom, Slack, and Microsoft Teams, and able to troubleshoot basic technical issues.
  • AI Proficiency: Ability to proactively use AI technologies to improve efficiency and quality, with curiosity about new tools and critical thinking to validate outputs.
Benefits

This role offers a unique opportunity to work with a dynamic team, learn from experienced professionals, and grow your skills in a fast-paced environment. If you are a motivated and organized individual looking for a challenging role, please apply.

What We Offer
  • A competitive salary package.
  • Ongoing training and development opportunities.
  • A collaborative and supportive work environment.
  • The chance to make a real impact in a growing organization.

  • Executive Support Specialist

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAccounting Full time $50,000 - $70,000

    Executive Support SpecialistAs a detail-oriented professional, you will provide high-level administrative support to executive leadership while maintaining accurate financial tracking for various construction and property management projects.Key Responsibilities:Manage and maintain calendars and schedules for executives.Monitor expenses across multiple...

  • Supporting Executive Success

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAdministrative Full time ₱320,000 - ₱480,000

    Executive Support SpecialistWe are seeking a highly organized and proactive individual to provide executive support to our company director. The ideal candidate will have exceptional organizational skills, professionalism, and the ability to manage multiple tasks efficiently.Key Responsibilities:Manage the director's diary, schedule appointments, and...

  • Executive Support Specialist

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAdministrative Full time $120,000 - $150,000

    Senior Administrator RoleThis is a high-level administrative position that requires exceptional organizational and technical skills. The ideal candidate will have extensive experience in supporting senior executives and be highly proficient in office productivity software, communication tools, and scheduling platforms.Key Responsibilities:Manage complex...

  • Executive Assistant

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAdministrative Full time ₱2,500,000 - ₱4,000,000

    Business Development Support SpecialistWe are looking for a highly organized and detail-oriented Business Development Support Specialist to provide administrative support to our sales operations and executive team. This role requires advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, generate reports, and streamline workflows.Key...

  • Supporting Executives

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAdministrative Full time $2,400 - $3,120

    Job OverviewAn experienced administrative professional is required to support multiple executives at our organization. The successful candidate will have a strong background in executive-level support, with experience working with multiple executives or founders simultaneously.This role involves providing comprehensive administrative support to senior...

  • Executive Support Specialist

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeSupport Full time $35,000 - $50,000

    Administrative Assistant RoleSeeking a highly organized and proactive Administrative Assistant to provide comprehensive support. The ideal candidate will be responsible for managing tasks, data entry, research, and lead generation.Key ResponsibilitiesBi-weekly edit of property spreadsheets for upload to the website and other platformsWeekly update of the...

  • Executive Support Specialist

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAdministrative Full time $9,600 - $14,400

    Job Description:We are seeking a highly organized and proactive administrative professional to support our client in managing her busy schedule and daily tasks.The ideal candidate will have exceptional organizational skills, a growth mindset, and a passion for wellness and personal growth.The successful candidate will be responsible for calendar management,...

  • Executive Medical Support Specialist

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAdministrative Full time $40,000 - $55,000

    Job SummaryThe role of Executive Medical Administrative Assistant combines executive-level support with medical office tasks. We are seeking a skilled assistant who can blend administrative expertise with medical knowledge.

  • Executive Support Specialist

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeAdministrative Full time ₱200,000 - ₱400,000

    Top-Level AssistantThis role involves providing high-level assistance to executives, requiring a well-organized and experienced individual who can manage complex diary management across time zones. The ideal candidate will be responsible for scheduling meetings and responding to emails on behalf of the executive, as well as drafting documents and preparing...

  • Project Coordinator

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeExecutive Full time ₱65,000 - ₱85,000

    Job Title:">Project Coordinator & Executive Support Specialist", "About the Role:", "Job Description", "This is a highly dynamic and challenging role that requires a proactive individual to provide top-notch support across executive needs, project coordination, and operational tasks.", "Key Responsibilities:", "The ideal candidate will possess exceptional...