Executive Support Specialist

1 day ago

General Santos, Soccsksargen, Philippines beBeeAdministrative Full time ₱200,000 - ₱400,000
Top-Level Assistant

This role involves providing high-level assistance to executives, requiring a well-organized and experienced individual who can manage complex diary management across time zones. The ideal candidate will be responsible for scheduling meetings and responding to emails on behalf of the executive, as well as drafting documents and preparing meeting agendas.

Key Responsibilities:
  • Calendar, Time & Meeting Operations (Core)
  • Manage calendars and prioritize meeting requests based on strategic value and urgency.
  • Prepare meeting agendas, capture minutes, and drive action-item follow-through with clear owners and deadlines.
  • Maintain the Executive's priority to-do list; proactively surface next actions, dependencies, and blockers.
  • Communication & Documentation
  • Draft, polish, and format documents, reports, and briefs using advanced Microsoft Office skills.
  • Create clear recap emails and decision logs to keep stakeholders aligned.
  • Travel & Logistics
  • Plan end-to-end domestic/international travel for the team: flights, hotels, ground transport, visas, itineraries, and contingency plans.
  • Project & Stakeholder Coordination
  • Track cross-functional projects, timelines, risks, and milestones; keep owners accountable.
  • Build strong relationships with internal/external stakeholders; act as a trusted point of contact for the Executive.

The successful candidate will have expertise in diary & time management, minutes & action management, to-do list management, and travel management. They will also possess exceptional written and verbal communication skills, with the ability to anticipate needs several steps ahead.

Required Skills & Experience:

  • Proven success as an Executive Assistant or similar in a high-paced environment.
  • Advanced Microsoft Office skills: Word, PowerPoint, Excel.
  • Exceptional organizational and time management skills.
  • High ownership, judgment, and follow-through.
  • Comfort with modern productivity stacks.

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