
Senior Operations Assistant
7 days ago
Project Coordinator
We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator. The successful candidate will be responsible for coordinating daily activities, tracking deliverables, and ensuring timely communication among stakeholders.
This role plays a critical part in maintaining project documentation, schedules, and reports in complex, multi-stakeholder environments. The Project Coordinator also assists in planning meetings, documenting discussions, and following up on action items to ensure progress remains on track.
Responsibilities:
- Support day-to-day coordination of project activities and deliverables
- Track project schedules, action items, and reporting deadlines
- Assist in planning meetings, taking notes, and managing follow-ups
- Maintain and regularly update project plans, timelines, and task trackers
- Coordinate communication between internal teams and external partners
- Prepare draft reports, presentations, and briefing materials as needed
- Monitor workstream progress and flag risks or potential delays
- Help track contract or grant compliance and maintain related documentation
- Organize and manage shared folders and files to ensure proper version control
- Provide administrative support to project managers and technical leads
Requirements:
- Bachelor's degree in Business or related field
- 3+ years of experience in project planning, documentation, scheduling, and reporting in complex, multi-stakeholder environments
- Strong organizational, time management, and multitasking skills
- Excellent communication and interpersonal abilities
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, Trello, Asana)
- Ability to work independently with minimal supervision and adapt to shifting priorities
- Strong problem-solving skills and attention to detail
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