Senior Administrative Associate

1 day ago

Las Piñas, National Capital Region, Philippines beBeeExecutive Full time ₱75,000 - ₱80,000
Job Title: Senior Executive Assistant

We are seeking an accomplished Senior Executive Assistant to provide exceptional administrative support to our executive team. The successful candidate will be responsible for managing the executive's calendar, coordinating meetings, and ensuring all appointments run smoothly and on time.

  • The ideal candidate will have a minimum of 5 solid years of experience as an Executive Assistant to C-levels, a university bachelor's degree, and excellent phone, email, and instant messaging communication skills.
  • They will also have exceptional English communication skills, both written and verbal, solid organizational & time management skills, and tech savvy with current technologies like desktop sharing, cloud services, and VoIP.
  • The Senior Executive Assistant will work on a graveyard shift and be able to manage multiple tasks simultaneously while maintaining high levels of accuracy and attention to detail.
Key Responsibilities:
  1. Executive Support
    • Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time.
    • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
  2. Strategic Assistance
    • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports.
    • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
  3. Administrative Excellence
    • Organize and maintain files, documents, and other essential records.
    • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
  4. Project and Task Management
    • Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
    • Coordinate team calendars and prevent scheduling conflicts.
  5. Travel and Event Coordination
    • Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
  6. Communication and Inbox Management
    • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  7. Data and Presentation Preparation
    • Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
  8. Marketing and Social Media Management
    • Oversee account profiles, manage reviews, and upload relevant media content as needed.
  9. Ad Hoc Tasks
    • Perform miscellaneous tasks to support the executive's needs and priorities.
Requirements:
  • A minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • University Bachelor's degree (Big 4 Universities)
  • Excellent phone, email, and instant messaging communication skills
  • Exceptional English communication skills, both written and verbal (C1 - C2 Level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift

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