
Ambitious Executive Support Professional
24 hours ago
This is a dynamic startup environment ideal for someone who is fast, thoughtful, emotionally intelligent, and knows how to execute with polish and precision.
As an Executive Assistant, you will be central to managing calendars, streamlining operations, driving follow-ups, and executing high-leverage tasks that protect executive time and reduce friction across teams.
Main Responsibilities:- Own and manage the COO's calendar, prioritizing for leverage and clarity
- Schedule meetings, ensure follow-ups are sent, and confirm logistics
- Track ongoing projects, highlight blockers, and follow through on deadlines
- Maintain operational dashboards using tools like Notion and Airtable
- Join key meetings, take high-quality notes, and summarize action items
- Prepare agendas, presentation decks, and any pre-read materials
- Coordinate travel (flights, hotels, itineraries) across time zones
- Handle light personal admin (gift sourcing, bill pay, scheduling)
- Liaise with vendors and support team operations as needed
- Minimum 3 years of experience supporting a senior executive in a high-growth tech/startup environment
- Fluent written English and strong email communication skills
- Attention to detail and design-literate—deliverables should be clean and beautiful
- High emotional intelligence—you know when to step in, when to step back, and how to support quietly but powerfully
- Tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools
- Make a meaningful impact—Help shape executive operations and company strategy
- Flexible remote work arrangement—Autonomy and structure in a remote-first environment
- Growth-focused culture—High expectations with high support and opportunity
- Competitive compensation aligned with experience, performance, and contribution
- Long-term potential—Be part of a team where your growth is a priority
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