Senior Executive Secretary

3 days ago


Makati City, National Capital Region, Philippines Trinity Workforce Full time

Executive Assistant Secretary Job Summary

We are seeking an experienced and highly skilled Executive Assistant Secretary to join our team at Trinity Workforce. As an Executive Assistant Secretary, you will provide critical support to our executives, ensuring the smooth operation of our office.

Main Responsibilities

  • Maintain and prioritize the executive's schedule, ensuring timely and efficient use of their time.
  • Manage communication, including responding to phone calls, emails, and other correspondence.
  • Coordinate meetings, preparing agendas, distributing materials, and taking minutes.
  • Handle travel arrangements, booking flights, hotels, and transportation as needed.
  • Prepare and edit documents, reports, and presentations, ensuring accuracy and attention to detail.
  • Track and submit expense reports, ensuring accurate and timely reimbursement.
  • Maintain confidentiality when handling sensitive information.
  • Manage office supplies, filing systems, and coordinate office events.
  • Provide project support as assigned by the executive.
  • Greet visitors, manage interactions with clients and external contacts.

Requirements

  • Excellent communication skills, including written and verbal communication.
  • Strong organizational skills, including prioritizing tasks and managing multiple projects.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Attention to detail to ensure accuracy in all tasks and documents.
  • Discretion and confidentiality when handling sensitive information.
  • Adaptability and flexibility to adjust to changing priorities and work demands.

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