Senior Project Assistant

1 week ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time $50,000 - $70,000

Project Administrator Role: We are seeking a skilled and organized individual to support the effective execution of project tasks by coordinating daily activities, tracking deliverables, and ensuring timely communication among stakeholders.

This role plays a critical part in maintaining project documentation, schedules, and reports in complex, multi-stakeholder environments. The Project Coordinator will also assist in planning meetings, documenting discussions, and following up on action items to ensure progress remains on track.

The selected candidate will support day-to-day coordination of project activities and deliverables, track project schedules, action items, and reporting deadlines, assist in planning meetings, take notes, and manage follow-ups, maintain and regularly update project plans, timelines, and task trackers, coordinate communication between internal teams and external partners, prepare draft reports, presentations, and briefing materials as needed, monitor workstream progress and flag risks or potential delays, help track contract or grant compliance and maintain related documentation, organize and manage shared folders and files to ensure proper version control, provide administrative support to project managers and technical leads.

Key Responsibilities:

  • Support day-to-day coordination of project activities and deliverables
  • Track project schedules, action items, and reporting deadlines
  • Assist in planning meetings, taking notes, and managing follow-ups
  • Maintain and regularly update project plans, timelines, and task trackers
  • Coordinate communication between internal teams and external partners
  • Prepare draft reports, presentations, and briefing materials as needed
  • Monitor workstream progress and flag risks or potential delays
  • Help track contract or grant compliance and maintain related documentation
  • Organize and manage shared folders and files to ensure proper version control
  • Provide administrative support to project managers and technical leads

Qualifications:

  • Bachelor's degree in Business or related field
  • 3+ years of experience in project planning, documentation, scheduling, and reporting in complex, multi-stakeholder environments
  • Strong organizational, time management, and multitasking skills
  • Excellent communication and interpersonal abilities
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, Trello, Asana)
  • Ability to work independently with minimal supervision and adapt to shifting priorities
  • Strong problem-solving skills and attention to detail

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