Senior Administrative Coordinator

7 days ago

Rizal, Philippines beBeeAdministrative Full time $57,000 - $86,000
Job Summary

We are seeking a highly organized and proactive Administrative Professional to provide comprehensive support to our leadership team in the ANZ region.

The ideal candidate has experience supporting senior leaders in Australia, New Zealand, or US-based teams, with strong organizational, communication, and problem-solving skills. You will manage day-to-day operations, coordinate across teams, and support both business and people-related processes.

Main Responsibilities
  • Executive Support: Manage calendars, meetings across time zones, calls, and travel arrangements.
  • Reporting and Documentation: Prepare and format reports, presentations, and other business documents.
  • Process Improvement: Support process improvements, policies, and handbook development.
  • Communication and Coordination: Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
  • Record Keeping: Maintain records, databases, and office systems for efficiency.
HR and People Support
  • Onboarding and Offboarding: Support onboarding and offboarding of employees in ANZ.
  • Payroll and HR Reporting: Assist with payroll documentation, reimbursements, and HR reporting.
  • Training and Development: Help coordinate training, performance reviews, and recruitment processes.
  • Employee Engagement: Support employee engagement activities (recognitions, gifts, events).
Team and Stakeholder Coordination
  • Regional Liaison: Act as the key point of contact for the ANZ team with regional/global offices.
  • Stakeholder Management: Coordinate with internal and external stakeholders to ensure smooth workflows.
  • Project Support: Provide support for regional projects, events, and initiatives.
Qualifications and Skills
  • Experience: 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Calendar and Travel Management: Strong calendar, travel, and meeting management experience across time zones.
  • Technical Skills: Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Communication Skills: Excellent written and verbal communication skills.
  • Organizational Skills: Highly organized, detail-oriented, and able to manage multiple priorities.
  • Confidentiality: Discreet and professional in handling confidential information.
  • Problem-Solving: Proactive, resourceful, and solutions-focused.

About This Role

This is a fantastic opportunity to join our dynamic team and take on a challenging role that requires strong organizational and communication skills.

If you have the right combination of experience, skills, and passion for administrative work, we encourage you to apply for this exciting opportunity.

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