Senior Administrative Coordinator

7 days ago

Rizal, Philippines beBeeExecutive Full time ₱2,500 - ₱3,000
We are seeking an experienced and skilled Executive Assistant to provide high-level administrative support to our leadership team. As a key member of our organization, you will be responsible for managing daily priorities, coordinating communications, and ensuring sales initiatives run smoothly.

Key Responsibilities
  • Administrative Support:
  • Calendar Management: Schedule, update, and prioritize meetings, appointments, and events.
  • Expense Management: Prepare and submit expense reports; monitor reimbursements and company policy adherence.
  • Communication Management:
  • Email & Correspondence: Screen, prioritize, and respond to emails and other communications on behalf of the CEO.
  • Meeting Preparation: Prepare agendas, talking points, and briefing documents for internal and external meetings.
  • Gatekeeping: Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Strategic Support:
  • Project Coordination: Track key projects and initiatives, provide updates, and ensure deadlines are met.
  • Research & Reporting: Conduct research and compile data to support strategic decisions.
  • Confidentiality: Maintain strict confidentiality of all sensitive company information and decisions.
  • Relationship Management:
  • Internal Liaison: Communicate on behalf of the CEO with any members of the team.
  • External Liaison: Coordinate with partners, clients, vendors, and other external parties.
  • Sales and Business Development:
  • Lead Generation: Identify, research, and qualify potential leads through online platforms, networking, and referrals.
  • Prospecting: Initiate outreach to potential clients via calls, emails, and social channels to create business opportunities.
  • Client Engagement: Assist in managing client relationships, scheduling follow-up calls, and maintaining rapport with key contacts.
  • Sales Coordination: Prepare proposals, contracts, and sales decks; ensure timely delivery of materials to prospects and clients.
  • Pipeline Tracking: Maintain and update the CRM with lead and client information; track progress of deals.
  • Meeting Participation: Join client calls or meetings with the CEO, take detailed notes, and follow up on action items.
  • Market Research: Monitor industry trends, competitor activities, and potential partnership opportunities to inform sales strategy.

Benefits include a competitive salary and benefits package, professional development opportunities, and a dynamic work environment.

We are looking for a highly motivated and organized individual who can provide exceptional support to our leadership team. If you have a strong work ethic, excellent communication skills, and a passion for sales and business development, we encourage you to apply.

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