HVAC Office Administrator

1 week ago

Tanauan, Calabarzon, Philippines beBeeoperations Full time ₱35,000 - ₱48,000
Job Title: HVAC Operations Coordinator

We are seeking a highly organized and detail-oriented professional to manage the administrative tasks of our company. The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations.

This role requires excellent communication skills, a proactive attitude, and the ability to manage various tasks related to job coordination, customer communication, project management, compliance, and marketing.

Key Responsibilities:
  • Job Coordination & Documentation:
    • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Customer & Vendor Communication:
    • Communicate with clients, vendors, and contractors via email, phone, and WhatsApp
  • Project Management:
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
  • Compliance & Safety:
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Marketing & Social Media:
    • Help manage online presence, customer engagement, and brand awareness
  • HVAC Plans & Vendor Pricing:
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using Monday.com
  • Estimating Support:
    • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates

Responsibilities include handling job coordination and documentation, customer and vendor communication, project management, compliance and safety, marketing and social media, and HVAC plans and vendor pricing.

Proficiency in using Monday.com to track project progress, vendor estimates, and submittals, as well as proficiency in PlanSwift for estimating support, is required.

The ideal candidate will possess strong organizational and time management skills, excellent verbal and written communication skills, a proactive and adaptable attitude, and the ability to anticipate business needs.

Preferred skills include experience with other project management tools, knowledge of compliance and safety regulations in the HVAC industry, and strong problem-solving skills.

  • Administrative Support Specialist

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeProfessional Full time $10,144 - $21,360

    Bookkeeper/Executive AssistantYellowstone Local, a staffing and recruiting agency, is dedicated to supporting the skilled trades industry by connecting high-performing talent with growing home service companies across the U.S.Our clients, leaders in HVAC, plumbing, electrical services, and beyond, depend on skilled professionals to help drive their business...

  • Office Administrator Support Specialist

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $7,200 - $7,800

    Job Title: Office Administrator Support SpecialistWe are seeking a highly organized and detail-oriented Office Administrator Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to senior leaders, coordinating projects and meetings, and maintaining accurate records.About the...

  • Property Administrator

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job Overview">">We are seeking a highly skilled and detail-oriented professional to manage our properties and provide administrative support.">">">The ideal candidate will have excellent organizational skills, strong communication abilities, and the capability to manage multiple tasks efficiently.">">Key Responsibilities">">Provide exceptional customer...

  • Remote Accounting Administrator

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeAdministrator Full time ₱600,000 - ₱800,000

    Job OverviewWe are seeking a highly organized and detail-oriented Administrator to support the Director and ensure the smooth operation of all departments. The ideal candidate will have excellent organizational skills, strong communication skills, and the ability to identify and resolve administrative and operational issues proactively.The successful...

  • Mechanical Operations Specialist

    2 weeks ago

    Tanauan, Calabarzon, Philippines beBeeFacilitiesEngineer Full time ₱800,000 - ₱1,200,000

    Job OverviewThe Facilities Engineer oversees and manages administrative tasks related to the relocation of personnel and equipment within an organization.Key Responsibilities:Create a comprehensive Annual Preventive Maintenance Plan for critical utilities including HVAC Systems, Compressed Air Systems, Chilled Water and Cooling Tower Systems, and Water...

  • Administrative Professional

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $5,000 - $10,000

    As a highly skilled administrative professional, you will play a crucial role in ensuring the smooth operation of our clients' businesses.Your primary responsibility will be to provide high-level support to executives, handling tasks such as calendar management, travel arrangements, and expense reporting.You will also be responsible for performing various...

  • Administrative Project Assistant

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeProgramCoordinator Full time ₱7,200 - ₱7,800

    Job OpportunityThe Program Coordinator role is a key position within our organization, requiring an individual to handle various administrative tasks, data entry, and project-based responsibilities assigned by the Program Manager.Key Responsibilities:Manage general inquiries, providing timely and accurate responses to hiring managers and suppliers, while...

  • Administrative Support Professional

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000

    Job Title: Administrative Support ProfessionalJob SummaryWe are seeking a highly organized and reliable individual to provide administrative support to our leadership teams. The ideal candidate will have excellent English language skills, be highly self-motivated and disciplined, and possess a strong work ethic.Duties and ResponsibilitiesPerform various...

  • Administrative Associate

    1 week ago

    Tanauan, Calabarzon, Philippines beBeeAdministrative Full time $90,000 - $120,000

    Key Performance Indicator: We're looking for a highly skilled and organized Administrative Associate to join our team. This role involves managing multiple priorities, working closely with internal stakeholders, and providing exceptional support to ensure seamless operations.Key Responsibilities:Operational Efficiency: Identify areas of improvement,...

  • Facilities Engineer

    2 weeks ago

    Tanauan, Calabarzon, Philippines TE Connectivity Corporation Full time

    OverviewJob Overview: Coordinates and performs administrative tasks for physical moves of people and equipment within an organization.ResponsibilitiesPrepare an Annual Preventive Maintenance Plan for the following utilities: HVAC System, Compressed Air System, Chilled Water and Cooling Tower System, Water Treatment System.Prepare list of needed CAPEX and...