Chief Event Organizer

1 day ago

Bacoor, Calabarzon, Philippines beBeeEvent Full time ₱1,500,000 - ₱3,000,000

We are seeking an experienced Events Coordinator to join our team.

This role involves coordinating logistics and work streams across events, growing into owning small-to-midsize events end-to-end. You will contribute to playbooks and templates, and support light strategy and senior-leadership alignment.

Responsibilities:
  • Coordinate event and offsite logistics for gatherings, including venue sourcing/holds, contract routing, catering, A/V, travel, shipping, F&B, and day-of schedules.
  • Build clear planning artifacts (timelines, run-of-show, checklists, planning docs, registration) and keep stakeholders aligned on milestones and responsibilities and operating/maintaining core workflows/systems.
  • Manage and build rapport with key vendors; collect bids and negotiate within guardrails; evaluate new venues/vendors with budget-conscious proposals; review contracts; and ensure all contracts, POs, and invoices are processed accurately, on time, and in compliance.
  • Serve as the first point of contact for attendee inquiries (Slack, Jira, etc.) with a customer-first, problem-solving mindset. Manage travel and registration, draft and send event communications (invites, RSVPs, reminders, briefs, FAQs), produce simple post-event recaps, and leverage AI to standardize briefs, comms, and run-of-show variants.
  • Be the calm, grounded (and organized) presence when on-site supporting events, seamlessly managing setup, signage, registration, and troubleshooting in-the-moment needs with confidence and care.
  • Partner closely with teammates across Employee Experience, People Ops, Comms, and the Executive Admin team to proactively connect the dots and ensure alignment on timelines, roles, and responsibilities for seamless event execution.
  • Collect feedback and metrics; document learnings and help evolve repeatable templates and best practices.

We host a range of in-person events each year — from team gatherings and functional offsites to larger leadership meetings and flagships. This role involves domestic travel about once a quarter, plus occasional evenings or weekends for major events.

To be successful, you must bring 3–5 years in events coordination, operations, or hospitality experience, impeccable organization and attention to detail, operational rigor, exceptional communication skills, vendor, events & fluency, tools & AI fluency, and a growth mindset.

We value diversity and are an equal opportunity workplace. We welcome applications from qualified individuals and do not discriminate based on sex, race, color, age, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ancestry, citizenship, marital status, military or veteran status, genetic information, disability status, or any other characteristic protected by law.

Our goal is to provide excellent service to our attendees while delivering high-quality events that meet their expectations.

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