Administrative Coordinator

3 days ago

Manila, National Capital Region, Philippines Nordic Semi Full time
About the Role

The Office Administrator will be responsible for supporting the overall office agenda for Nordic's location in the Philippines and managing HR operational tasks as part of the global OM/HR team.

This role involves providing office support, facilitating smooth general business operations, and being the organizational glue of the office. The successful candidate will represent Nordic through both small and large office support and handle issues that arise.

Key Responsibilities:

  1. Supporting the overall office agenda for Nordic's location in the Philippines
  2. Performing general everyday tasks necessary for the efficient running of the Philippines office including, but not limited to, liaising with building administration, suppliers, vendors, and other service providers
  3. Supervise billings, payments, checks, and different invoices related to Philippines office operation
  4. Negotiate with vendors for office and facility related contracts together with other relevant stakeholders
  5. Coordinating any internal or external office relocations or establishments as well as refurbishments and the logistics of office furniture and equipment
  6. Ensuring beverages, snacks, coffee, tea, and related items are maintained and available on a regular basis in all kitchens
  7. Ordering and maintaining general office supplies
  8. Coordinating waste management, including secure waste removal
  9. Contributing to maintaining and keeping the kitchens and all shared areas clean and looking professional and presentable
  10. Supporting general business operations by providing various administrative support activities
  11. Developing constructive and cooperative working relationships with others throughout the business
  12. Coordinating practicalities for onboarding new hires
  13. Assisting with domestic and international business travel arrangements
  14. Coordinating lunch, meetings, and catering requirements
  15. Coordinating the logistics of business meetings and recreational/social events
  16. Support bookkeeping and budgeting procedures for the Philippine office
  17. Create and update databases and records for financial information, personnel and other data
  18. Creating and handling courier shipments from and to the office
  19. Help facilitate shipments to PH Office
  20. Liase with PEZA, BOC and/or other local government units for processing of necessary import permits and shipping documents
Responsibilities
  • General responsibility and support for HR administrative tasks
  • Coordinating and facilitating onboarding of new hires from an HR perspective
  • In cooperation with relevant stakeholders, to be responsible for HSE aspects in the offices including conducting yearly HSE audits
  • Develop and maintain the relationship with employees and managers, hereunder any employee representatives
Requirements
  • Relevant education, e.g., Administrative College diploma or equivalent is preferred
  • Relevant work experience from similar responsibility area
  • Ability to work independently, proactive and take the initiative, flexible
  • Solid multi-tasking and time management skills
  • Possess a strong drive for results
  • Comfortable speaking to groups of people
  • Solid attention to detail and accuracy
  • Solid interpersonal skills
  • High integrity and service-minded approach, including the ability to challenge where relevant
  • Highly motivated with a desire to work in a fast-paced, challenging environment
  • Excellent written and verbal English skills
  • IT knowledge including use of Microsoft Office including Word, Excel, PowerPoint, Outlook
What We Offer

We offer a variety of tasks and projects, and the possibility to work alongside some of the world's most renowned experts within their field. We encourage our employees to question the established and innovate while expecting professionalism, commitment, and the will to learn.

We value and encourage the continuous development of skills and expertise to the highest levels. Our teams enjoy a professional and informal working environment.

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