Virtual Assistant for Executive Leadership

10 hours ago


Cebu City, Central Visayas, Philippines Open Look Business Solutions Inc Full time

Open Look Business Solutions Inc is seeking a highly skilled and professional Virtual Assistant to support our executive leadership team.

About the Role

This role involves providing administrative support, preparing high-quality presentation materials, and serving as a point of contact for clients and stakeholders.

  • Administrative Support:
    • Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
    • Handle correspondence, including drafting emails, memos, and other communications on behalf of the executive.
    • Maintain organized records and ensure timely follow-ups on tasks and deadlines.
Presentation Preparation

Create, edit, and format professional presentations and reports for internal and external meetings.

  • Conduct research, gather data, and ensure accuracy and alignment with organizational branding.
  • Collaborate with internal teams to obtain necessary content for presentation materials.
Client Interaction

Serve as a liaison between the executive and clients and partners.

  • Professionally represent the executive during client-facing interactions during virtual meetings.
  • Facilitate communication and ensure prompt resolution of client inquiries and concerns.
Event and Meeting Coordination

Assist in planning and coordinating meetings, events, and client engagements.

  • Prepare agendas, meeting notes, and action items as required.
  • Ensure the smooth execution of presentations and client meetings.
Requirements
  • Bachelor's degree or equivalent experience in business administration or a related field.
  • Proven experience as an Executive Assistant or in a similar role.
  • Experience in preparing client-facing presentations or materials.
  • Familiarity with project management tools and processes.
  • Strong attention to detail and problem-solving abilities.
Work Arrangements

This is a full-time remote position that follows the Eastern Time Zone schedule.


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