Virtual Assistant for Executive Leadership
10 hours ago
Open Look Business Solutions Inc is seeking a highly skilled and professional Virtual Assistant to support our executive leadership team.
About the RoleThis role involves providing administrative support, preparing high-quality presentation materials, and serving as a point of contact for clients and stakeholders.
- Administrative Support:
- Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
- Handle correspondence, including drafting emails, memos, and other communications on behalf of the executive.
- Maintain organized records and ensure timely follow-ups on tasks and deadlines.
Create, edit, and format professional presentations and reports for internal and external meetings.
- Conduct research, gather data, and ensure accuracy and alignment with organizational branding.
- Collaborate with internal teams to obtain necessary content for presentation materials.
Serve as a liaison between the executive and clients and partners.
- Professionally represent the executive during client-facing interactions during virtual meetings.
- Facilitate communication and ensure prompt resolution of client inquiries and concerns.
Assist in planning and coordinating meetings, events, and client engagements.
- Prepare agendas, meeting notes, and action items as required.
- Ensure the smooth execution of presentations and client meetings.
- Bachelor's degree or equivalent experience in business administration or a related field.
- Proven experience as an Executive Assistant or in a similar role.
- Experience in preparing client-facing presentations or materials.
- Familiarity with project management tools and processes.
- Strong attention to detail and problem-solving abilities.
This is a full-time remote position that follows the Eastern Time Zone schedule.
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