Executive Support Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeExecutive Full time ₱800,000 - ₱1,000,000
Administrative Coordinator

Medical and executive support role available.

Job Overview

We are seeking an organized and detail-oriented individual to handle sensitive patient information, coordinate schedules, and provide seamless support for both executives and patients.

Responsibilities
  • Manage calendars, travel arrangements, and meeting coordination with high accuracy.
  • Act as the first point of contact for patients, clients, and partners via phone or email.
  • Schedule medical appointments, follow-ups, and patient reminders with attention to detail.
  • Maintain and update patient and office records in scheduling systems and CRM software.
  • Support executives with document preparation, meeting notes, and task follow-ups.
  • Ensure smooth day-to-day coordination of office operations.
  • Uphold confidentiality and professionalism in all interactions.
Required Skills
  • Prior experience in a medical, clinic, or hospital setting is required.
  • Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is preferred.
  • Knowledge of HIPAA regulations and ability to handle sensitive patient information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools is an asset.
  • Highly motivated, adaptable, and proactive mindset.
  • Ability to work Monday–Friday, 9:00 AM – 6:00 PM EST (remote).
Benefits
  • Opportunity to build valuable skills in medical administration and executive support.
  • Supportive team environment with training provided.
  • Growth potential for high performers.

Flexible working hours and remote work options available.

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