Executive Support Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱2,000,000 - ₱3,000,000

Job Title: Executive Support Specialist

About the Role

We are seeking a highly organized and proactive individual to provide executive support to our company director. This is an excellent opportunity for someone who is dynamic, efficient, and able to work independently.

  • Manage the director's schedule, coordinate appointments, and arrange meetings.
  • Handle all correspondence, including emails, phone calls, and messages, ensuring prompt and professional responses.
  • Provide administrative support, including document preparation, filing, and office organization.
  • Coordinate meetings, prepare agendas, take minutes, and ensure follow-up on action items.
  • Assist with project management tasks, including tracking progress and deadlines.
  • Maintain confidentiality and handle sensitive information discreetly.
  • Prepare reports, presentations, and other documents as required.
  • Arrange travel and accommodation for the director and team members as needed.
  • Conduct research and compile information for various projects.
  • Liaise with internal and external stakeholders to facilitate smooth communication and coordination.
Requirements

To be successful in this role, you will need:

  • Proven experience in an executive assistant or personal assistant role.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and take initiative.
  • Professional demeanor and ability to maintain confidentiality.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple tasks and prioritize effectively.
  • Quick thinking and ability to adapt to changing circumstances.

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