Administrative Operations Specialist

2 days ago

Calamba, Calabarzon, Philippines beBeeVirtual Full time ₱600,000 - ₱800,000
Job Title: Remote Operations Coordinator

The ideal candidate will possess excellent organizational and communication skills, a proficient understanding of the life sciences industry, and the ability to manage multiple tasks efficiently in a remote setting.

We are seeking a highly skilled Virtual Assistant to support our team with planning and executing internal projects, coordinating meetings, preparing documents, and maintaining communication with stakeholders.

Responsibilities include:

  • Assist with project planning and execution, ensuring adherence to timelines and deliverables.
  • Monitor project progress and provide regular updates to stakeholders.
  • Coordinate appointments, meetings, travel arrangements, and prepare correspondence and presentations.
  • Ensure proactive communication, timely email correspondences, and coordinate follow-up tasks.
  • Organize and coordinate internal meetings, including preparation of agendas, taking minutes, and following up on action items as needed.
  • Maintain contact lists, assist in scheduling client meetings, and preparing client reports.
  • Assist in the preparation and review of client-facing documents and presentations.
  • Compile and analyze data for internal reports and presentations as needed.
  • Handle confidential information with discretion.
  • Additional administrative support/responsibilities as needed.

Requirements include proven experience as a virtual assistant or in a similar administrative role, preferably within the life sciences industry.

Strong written and verbal communication skills, strong organizational and time-management abilities, strong attention to detail, and problem-solving skills are also required.

Self-motivated, proactive, and capable of working independently with minimal supervision.

Proficient in Microsoft Office Suite and other relevant software.


Why Choose Us?

Our company offers a dynamic work environment, opportunities for career growth, professional development, and collaboration with a diverse team.

As a member of our team, you will have the opportunity to contribute to our mission and make a meaningful impact in the life sciences industry.

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