Real Estate Support Specialist
3 weeks ago
Real Estate Virtual Assistant Job Description
We are seeking a highly organized and proactive Real Estate Virtual Assistant to support our real estate team at Addmore Outsourcing Inc.
Key Responsibilities:
- Provide general administrative support, including managing emails, scheduling appointments, and organizing digital files to ensure smooth and efficient daily operations for the real estate team.
- Handle client inquiries and communications via phone, email, and chat to schedule and coordinate meetings, property showings, and follow-up appointments with clients.
- Assist in managing and nurturing leads by updating CRM systems with lead information, tracking lead status, and following up with potential clients as directed by the team.
- Prepare and manage property listings on various real estate platforms to ensure that all listings are accurate, complete, and up-to-date with high-quality photos and descriptions.
- Draft, review, and manage real estate documents, including contracts, agreements, and disclosure forms to ensure that all documents are completed accurately and comply with industry standards.
- Assist with the creation and distribution of marketing materials, including brochures, newsletters, and social media posts to help manage online marketing campaigns and track their performance.
- Support the transaction process by coordinating with buyers, sellers, and other parties involved to track important deadlines and ensure all necessary documents are submitted on time.
- Perform data entry tasks and generate reports on sales, listings, and client interactions to maintain accurate records and assist in analyzing data to support business decisions.
- Schedule and confirm appointments for property viewings, inspections, and meetings to coordinate with all parties involved to ensure availability and minimize scheduling conflicts.
- Provide exceptional customer service by addressing client needs and concerns professionally and promptly to resolve any issues that arise during the real estate process with a focus on client satisfaction.
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