Project Scheduling Coordinator

2 days ago

Baguio City, Cordillera, Philippines beBeeProject Full time ₱4,000,000 - ₱8,000,000

Job Title: Project Scheduling Coordinator

We are seeking a highly organized and detail-oriented individual to join our team as a Project Scheduling Coordinator. As a key member of our operations team, you will be responsible for managing the pipeline of inspection projects and scheduling across multiple inspection sites for multiple verticals.

Key Responsibilities:

  • Manage the project pipeline for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
  • Produce summaries of sites, assignments and deadlines.
  • Assist with maintaining upcoming scan list.
  • Compile missing data requirements for upcoming scans, working with ambiguous information.
  • Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time.
  • Distribute tasks among sub-teams based on team availability and skillset distribution.
    • Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
    • Inform relevant team members to retrieve missing data requirements (e.g., as-builts).

Requirements:

  • Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration or related fields.
  • Experience: 2+ years of experience in scheduling or project planning. Previous experience working in a high-volume project environment, managing 500+ projects simultaneously.
  • Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
  • Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines.

What We Offer:

  • A remote work environment that offers flexibility and work-life balance.
  • Opportunities for professional growth and development.
  • A diverse and inclusive workplace culture.
  • A competitive compensation package.

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