Chief Operations Coordinator

14 hours ago

Calamba, Calabarzon, Philippines beBeeLeadership Full time $80,000 - $140,000
Executive Assistant Role

This high-trust, high-autonomy role supports the Chief Operating Officer (COO) of a fast-scaling AI company.

The successful candidate will be responsible for managing calendars, streamlining operations, driving follow-ups, and executing high-leverage tasks that protect executive time and reduce friction across teams.

This role requires someone who is fast, thoughtful, emotionally intelligent, and knows how to execute with polish and precision in a startup environment.

Key Responsibilities:
  • Calendar & Communications Management
  • Own and manage the COO's calendar, prioritizing for leverage and clarity
  • Schedule meetings, ensure follow-ups are sent, and confirm logistics
  • Project & Task Execution
  • Track ongoing projects, highlight blockers, and follow through on deadlines
  • Maintain operational dashboards using tools like Notion and Airtable
  • Meeting & Documentation Support
  • Join key meetings, take high-quality notes, and summarize action items
  • Prepare agendas, presentation decks, and any pre-read materials
  • Administrative & Personal Task Coordination
  • Coordinate travel (flights, hotels, itineraries) across time zones
  • Handle light personal admin (gift sourcing, bill pay, scheduling)
  • Liaise with vendors and support team operations as needed

Must-Have Qualifications:

  • At least 3 years of experience supporting a senior executive in a high-growth tech/startup environment
  • Fluent, polished written English and strong email communication skills
  • Detail-oriented and design-literate—deliverables should be clean and beautiful
  • High emotional intelligence—you know when to step in, when to step back, and how to support quietly but powerfully
  • Tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools
Why This Opportunity?
  • Make a Meaningful Impact– Help shape executive operations and company strategy
  • Flexible Remote Work– Autonomy and structure in a remote-first environment
  • Growth-Focused Culture– High expectations with high support and opportunity
  • Competitive Compensation– Aligned with experience, performance, and contribution
  • Long-Term Potential– Be part of a team where your growth is a priority

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