Senior Operations Coordinator

2 days ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱960 - ₱1,440

Key roles of an Executive Assistant include managing schedules, coordinating communications, and overseeing key administrative functions. They serve as a trusted partner to senior leadership.

Responsibilities
  • Manage executive calendars, scheduling meetings, rescheduling, and prioritizing tasks.
  • Prepare meeting materials, agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators, including cold calling or email outreach when necessary.
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Requirements
  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role; prior experience in marketing, e-commerce, or agency environments is beneficial.
  • Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace).
  • Communication: Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Organization: Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • Attention to Detail: High level of accuracy and thoroughness in handling tasks and documents.
  • Discretion: Professionalism, integrity, and the ability to maintain strict confidentiality.
Benefits

This role offers a unique opportunity to work closely with decision-makers and make a meaningful impact on the organization's operations.

Qualifications

Mid-Senior level position requiring strong organizational and time-management skills, excellent communication and technical skills, and high level of discretion and professionalism.

Full-time employment type with opportunities for growth and development.

Administrative and Management job function within the Marketing Services industry.

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