Virtual Assistant

4 days ago

Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time $40,000 - $60,000
Administrative Support Specialist

The Administrative Support Specialist plays a vital role in providing high-level administrative support to various departments within the organization.

This multifaceted role involves managing complex clerical tasks, coordinating travel arrangements, and assisting with financial, recruiting, or sales processes.

Key Responsibilities:

Organizational Support
  • Develop and maintain written and digital records, including data entry and document management.
Scheduling Management
  • Coordinate and manage calendars, schedules, and appointments across different time zones.
Communication and Correspondence
  • Draft, proofread, and manage correspondence, reports, and presentations.
Research and Data Collection
  • Conduct research, collect data, and provide information to support decision-making.
Meeting Coordination and Administration
  • Prepare and maintain meeting agendas, minutes, and follow-ups.
Client Communication and Stakeholder Management
  • Coordinate communication between internal teams and external stakeholders, including clients and vendors.
Financial Support
  • Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
Financial Transactions and Reconciliation
  • Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
Technical Support
  • Utilize tools like Excel to organize data, create charts, and generate reports.
Digital File Management
  • Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace.

Required Skills and Qualifications:

  • Experience: 1-3 years of experience in an administrative or virtual assistant role.
  • Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, and Zoom.
  • Communication: Excellent command of English, both written and verbal.
  • Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
  • Problem-Solving: Independent problem solver with innovative solutions.
  • Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
  • Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.

  • Virtual Executive Assistant

    2 weeks ago

    Iloilo City, Western Visayas, Philippines Virtual 360 Full time ₱15,000 - ₱150,000 per year

    We're Hiring: Virtual Executive AssistantWe are looking for a highly organized and proactive Executive Assistant to support our client's leadership team. The ideal candidate is resourceful, detail-oriented, and able to handle multiple priorities in a fast-paced environment. Responsibilities:Manage calendars, schedule meetings, and coordinate...

  • Healthcare Virtual Assistant

    5 days ago

    Mandaue City, Central Visayas, Philippines beBeeHealthcare Full time $6,600 - $9,700

    We are currently seeking a skilled and detail-oriented healthcare professional to fill the role of Healthcare Virtual Assistant.Job Description:This position involves providing exceptional patient care and support through various administrative tasks.Document new patient intake and referral informationManage appointment bookings, cancellations, and...

  • Remote Virtual Assistant

    5 days ago

    Mandaue City, Central Visayas, Philippines beBeeAdministrative Part time ₱150,000 - ₱250,000

    Flexible Work Arrangement Virtual AssistantYou will provide administrative support to our team remotely. Key responsibilities include handling daily tasks and maintaining workflow efficiency.

  • Virtual Assistant Team Leader Opportunity

    5 days ago

    Mandaue City, Central Visayas, Philippines beBeeTeamlead Full time ₱384,000

    Leadership Role: Virtual Assistant Team LeadWe are seeking an exceptional leader to manage a team of virtual assistants and oversee client relationships.This is a unique opportunity to join our dynamic team and make a meaningful impact in the industry.About the JobThe Virtual Assistant Team Lead will be responsible for:Maintaining and growing client...

  • Legal Virtual Assistant

    4 days ago

    Mandaue City, Central Visayas, Philippines Sandler Group Call Center Services Full time ₱45,000 - ₱60,000 per year

    LEGAL VIRTUAL ASSISTANTWe are seeking a Legal Virtual Assistant to join our team from the Philippines.Requirements and Skills:Proven working experience as a Paralegal, Legal Assistant, or Legal Secretary.Computer literacy: MS Word, MS Excel, Adobe Acrobat, Outlook.Proficiency in English.Excellent secretarial and organizational skills.Detail tracking, reading...

  • Full-Time Remote Virtual Assistant

    5 days ago

    Mandaue City, Central Visayas, Philippines beBeeVirtual Full time ₱288,000

    Remote Virtual Assistant Job OpportunityWe are seeking a skilled and organized General Virtual Assistant to provide administrative support on a remote basis. The ideal candidate will be responsible for handling various tasks with high accuracy and efficiency, utilizing their expertise in data entry, research, and customer service.

  • Key Global Virtual Assistant

    5 days ago

    Mandaue City, Central Visayas, Philippines beBeeCareer Full time ₱14,400 - ₱16,800

    Job DescriptionWe are seeking a highly skilled Virtual Assistant to join our team. As a key member of our global team, you will be responsible for managing schedules, calendars, and daily task lists for the team.You will assist with client onboarding support by collecting assets, documents, notes, and maintaining and updating records in CRM, Airtable, Slack,...

  • Virtual Healthcare Assistant

    5 days ago

    Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time $9,600

    Medical Virtual Assistant RoleThis is an exciting opportunity to work as a medical virtual assistant, providing administrative support and assisting medical professionals in various healthcare settings.Key Responsibilities:Manage incoming and outgoing calls with patients, providers, and healthcare insurance companies regarding inquiries, appointments, and...

  • Virtual Marketing Assistant

    5 days ago

    Mandaue City, Central Visayas, Philippines beBeeDigital Full time $40,000 - $80,000

    Job OpportunityWe are seeking a detail-oriented virtual assistant to manage and execute digital marketing initiatives. This remote position requires strong communication skills, reliability, and the ability to work independently and collaboratively.Key ResponsibilitiesSchedule and publish approved content on social media platforms using marketing automation...

  • Virtual Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Cyberbacker Careers Full time

    Virtual Assistant (Non-Voice | WFH | No Experience Needed)Looking for a part-time or full-time Virtual Assistant gig you can do from home? No experience or diploma required — just be 18+Do transcription, scheduling, reports & admin tasksChoose PT (4hrs/day) or FT (8hrs/day)FREE training with allowanceJob stability, promotions & profit shareIn-house...