Financial Operations Assistant

2 days ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAccountability Part time ₱35,000 - ₱50,000
Accounts Payable Specialist

Job Description:

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to support our finance operations. This remote role is ideal for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance.

Key Responsibilities:

  • Process invoices in a timely manner, ensuring accuracy and approval
  • Record and manage bills in QuickBooks Online
  • Manage payment scheduling and maintain accurate vendor records
  • Assist with expense management platforms (e.g., tracking transactions, managing approvals)
  • Perform accrual processing and ensure all AP transactions are properly recorded
  • Pool data from QuickBooks and Excel for reporting as needed
  • Maintain a large vendor database and ensure collection and organization of W-9 forms
  • Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
  • Respond to vendor inquiries and ensure compliance with state-specific requirements
  • Use Excel to generate reports, summaries, and reconciliations as requested

Required Skills and Qualifications:

  • Strong experience with QuickBooks Online
  • Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
  • Solid understanding of Accounts Payable, month-end closing, and accrual accounting
  • Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
  • Highly detail-oriented, organized, and capable of working independently
  • Excellent written and verbal communication skills

Benefits:

  • Remote work setup
  • Opportunity to work with a growing company
  • Professional development and growth opportunities

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