Chief Operations Coordinator

1 day ago

Baguio City, Cordillera, Philippines beBeeAdministration Full time $60,000 - $75,000
Operations Administrator Job

We are seeking a highly organized and proactive Operations Administrator to join our team. The ideal candidate will be responsible for providing executive-level administrative support, managing operational processes, and ensuring compliance with company policies.

About the Role:
  • Administrative Support: Provide high-level administrative support to leadership, staff, and external contacts.
  • Operational Management: Manage park permitting processes, oversee contracts with universities, coordinate internship and volunteer programs, and assist with hiring.
  • Data Management: Input and maintain program data in the EMR system for accurate billing and service delivery; process and distribute superbills; monitor project deadlines via ClickUp and Google Workspace.
  • Technology and Communications: Update the company website with staff changes and program updates; support operational and marketing tasks (SEO updates, social media content, online platform management); record and document processes via Loom for training and onboarding.
Requirements:
  • Proven experience as an Executive Assistant or senior administrative support role.
  • Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
  • Strong written and verbal communication; professional and clear communicator.
  • Ability to work independently, take ownership of tasks, and proactively problem-solve.
  • Comfortable using and managing multiple platforms, including: ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms), EMR systems, Acuity Scheduling, Zoom, Google Meet, LastPass, Loom, Squarespace.
  • High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.

This is a unique opportunity to make a meaningful impact by helping to build and strengthen families.

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