Senior Executive Support Specialist

1 day ago

Batangas, Calabarzon, Philippines beBeeVirtual Full time $3,600 - $6,000
Job Summary

We are seeking an experienced and skilled Virtual Assistant to join our team. As a Virtual Assistant, you will provide high-level support to executives and leadership teams, manage calendars and communications, and assist with ongoing operational and project-based tasks.

This is an excellent opportunity for someone with strong organizational skills, professionalism, and experience working remotely using project management platforms and AI tools.

Key Responsibilities:
  • Executive Support:
    • Manage calendars (Google Calendar, Calendly) and schedule meetings
    • Handle email management and correspondence
    • Follow-ups via email, chat, and/or phone
    • Organize travel arrangements, expense reports, and itineraries
    • Prepare reports, presentations, and meeting minutes
    • Maintain confidentiality and handle sensitive information
  • General Operations Assistance:
    • Assist with data entry, research, and document preparation
    • Manage and update project management tools (Asana, Trello, ClickUp, etc.)
    • Handle basic bookkeeping or invoicing tasks
    • Coordinate with different teams and stakeholders to ensure smooth workflow
    • Provide customer support via email, chat, or social media (as needed)
Requirements:

To be successful in this role, you should have the following qualifications:

  • Strong general business support skills, including administrative assistance, calendar and schedule management, email and inbox handling, basic documentation and reporting, and professional written and verbal communication
  • Excellent English communication skills (both written and verbal)
  • Strong organizational, time-management, and multitasking skills
  • Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.), project management platforms (Asana, Trello, ClickUp), and AI tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI
  • Ability to work independently with minimal supervision
Benefits:
  • Pandemic-proof job
  • Flexible work arrangement
  • Opportunity to work with a dynamic team
  • HMO coverage up to $50/month
  • Paid Time Offs

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