Chief Operations Assistant

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeSupport Full time $96,000 - $120,000
Executive Support Professional

The ideal candidate will provide high-level support to executives, ensuring seamless day-to-day operations.

Responsibilities
  • Schedule and confirm internal/external meetings, interviews, and recurring syncs.
  • Prepare agendas and take notes as needed.
  • Monitor and organize email inboxes for multiple executives.
  • Flag high-priority emails and draft responses when necessary.
  • Track follow-ups and maintain inbox clarity.
  • Coordinate domestic and international travel, including flights, hotels, and ground transport.
  • Prepare detailed itineraries for executives.
  • Arrange lunch meetings, team events, and other logistical needs.
  • Assist with light project management and task tracking.
  • Manage document filing systems via Google Drive or Notion.
  • Coordinate with internal teams via Slack and email.
  • Follow up with vendors, clients, or team members as needed.
Requirements
  • Minimum 2 years of executive-level support experience.
  • Experience supporting multiple executives or founders simultaneously.
  • Strong organizational skills and high attention to detail.
  • Proficient in Gmail, Google Calendar, Google Docs, and Slack.
  • Comfortable working independently and maintaining confidentiality.
  • Excellent written and verbal English communication skills.
  • Familiarity with Notion, Zoom, or basic project management tools.
  • Experience in a tech startup or SaaS environment is a plus.
Work Arrangements
  • Full-time position.
Benefits
  • $5 USD/hour - $6 USD/hour hourly rate.
Job Type
  • Administrative, Strategy/Planning, and Project Management.
Industry
  • Manufacturing, Technology, Information, and Media.

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