Chief Administration Officer

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministration Full time ₱600,000 - ₱800,000
Job Title: Chief Administration Officer

This is a unique opportunity to work in a dynamic and fast-paced environment as a highly organized and detail-oriented administrative professional. The successful candidate will support the senior management team and ensure the smooth operation of all departments, including daily operations, company development, documentation management, and assisting with project workflows.

Key Responsibilities:
  • Office Management: Oversee Daily Operations: Ensure smooth functioning of office operations, including managing office supplies, equipment, and facilities.
  • Administrative Support: Provide administrative support to senior management and coordinate with different departments to streamline processes.
  • Policy Implementation: Ensure compliance with organizational policies and procedures, and assist in updating them as needed.
Financial Management
  • Budget Management: Assist in monitoring departmental budgets and expenditures, ensuring financial efficiency.
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
  • Financial Reporting: Prepare financial reports and summaries for management review.
Communication
  • Internal Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.
  • External Communication: Manage relationships with external vendors, clients, and partners, ensuring professional and timely communication.
Project Coordination
  • Project Support: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.
  • Data Management: Maintain project databases and ensure all project-related information is up-to-date and accessible.
Compliance and Safety
  • Regulatory Compliance: Ensure compliance with all relevant regulations and standards, including occupational health and safety requirements.
  • Safety Protocols: Assist in developing and implementing safety protocols and procedures, and ensure they are followed by all employees.

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