Dedicated Administrative Professional

4 hours ago

Angeles City, Central Luzon, Philippines beBeeAccountant Full time ₱250,000 - ₱350,000

Job Title: Accounts Administrator

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  • We are seeking an experienced Accounts Administrator to join our team. The successful candidate will be responsible for providing administrative support to the client's accounting team, ensuring smooth day-to-day operations, client correspondence, document management, and communication with regulatory bodies.
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Key Responsibilities:

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  • Send completed tax documents and other forms for electronic signature (Adobe Sign).
  • Save signed documents to the relevant client folder (OneDrive).
  • Draft standard accountant correspondence and letters for client communication.
  • Manage client email inquiries, take messages, and redirect queries to the appropriate staff.
  • Assist with distributing group communications and newsletters.
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Financial Administration:

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  • Generate and process invoices in Xero.
  • Manage debt collection activities via email and follow up with clients as required.
  • Monitor and update client details in XPM (WorkflowMax) and the Tax Agent Portal.
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Compliance & Regulatory Support:

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  • Prepare and send ASIC company review correspondence using NowInfinity (or similar software).
  • Manage incoming ATO correspondence within the Tax Agent Portal, including Notices of Assessment, PAYG instalments, and other official communications.
  • Respond to ATO phone calls, including arranging payment plans, submitting interest remission requests, and handling client-related inquiries.
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System & Data Management:

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  • Maintain and update client CRM records in ActiveCampaign.
  • Ensure accurate storage and retrieval of client records across all systems.
  • Support the implementation and use of cloud-based software to improve operational efficiency.
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Required Skills & Qualifications:

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  • A minimum of 2 years' experience in an administrative role, preferably within accounting, financial services, or professional services.
  • Strong knowledge and experience in at least one accounting software, ideally Xero and WorkflowMax/XPM.
  • Experience using NowInfinity, ActiveCampaign, and Adobe Sign (preferred but not mandatory).
  • Proficiency in Google Workspace (Drive, Docs, Sheets) and Microsoft Office Suite.
  • Previous experience working within a remote or hybrid team environment.
  • Demonstrated ability to learn new systems, processes, and business terminology quickly.
  • Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills with high attention to detail.
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What We Offer:

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  • Flexibility: Work hybrid (remotely and from our offices) and enjoy a better work-life balance
  • Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
  • Dynamic Open Spaces: Conducive for productivity and creativity.
  • State-of-the-Art Security: Ensuring your safety and peace of mind.
  • Game Rooms: Take a break and unwind with our recreational facilities.
  • Competitive Compensation: Your talents deserve to be rewarded.
  • Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
  • A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
  • Global Impact: Be part of something bigger and make a difference on a global scale.

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