Senior Project Coordinator

2 days ago

Cebu City, Central Visayas, Philippines beBeeExecutive Full time ₱3,200,000 - ₱4,000,000
Job Overview

We are seeking a highly skilled and organized professional to support our client operations in a fast-paced, multi-service agency environment. The successful candidate will have excellent communication skills, be proactive, self-motivated, and possess high proficiency in Notion.

Main Responsibilities
  • Project Management: Maintain detailed calendars, project timelines, and task tracking within Notion to organize real estate shoots, post-production timelines, and creative service deliverables.
  • Client Communication Support: Draft follow-up emails, coordinate appointments, and prepare polished client-facing materials aligned with brand standards across multiple service verticals.
  • Inbox, CRM & File System Oversight: Keep communications and files organized; tag leads in GoHighLevel CRM, archive creative assets, and ensure timely responses across platforms and communication channels.
  • Proposal & Document Preparation: Assist with preparing client proposals, internal reports, production checklists, and delivery folders with accurate formatting and attention to detail.
  • Media Scheduling & Shoot Coordination: Help coordinate real estate media shoots, delivery timelines, and internal resource scheduling; liaise with photographers, editors, and clients as needed.
  • Team Integration: Support team alignment across departments, helping maintain cohesion in a fast-paced, multi-service agency environment.
Requirements
  • Creative/Media Industry Background: Minimum 5.5+ years supporting executives in fast-paced creative or service-based businesses; experience with real estate media or production workflows strongly preferred.
  • Proactive, Self-Starter: Must take initiative, work independently, and offer solutions before being asked.
  • Strong Communication Skills: Excellent written and verbal communication; comfortable drafting professional correspondence and interacting with clients as needed.
  • Notion & Tech Proficiency: High proficiency in Notion required. Familiarity with project management tools, G Suite, Dropbox, and GoHighLevel CRM; able to manage digital files, assets, and workflows.
  • Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.

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