Administrative Assistant for Facilities Support

1 week ago


Cebu City, Central Visayas, Philippines Sourcefit DR Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant for Facilities Support to join our team at Sourcefit DR. As a key member of our facilities department, you will be responsible for providing administrative support to ensure the smooth operation of our facilities.

Responsibilities:

  • Assist in coordinating with PEZA and Local Government Unit on statutory requirements
  • Work closely with the Senior Facilities and Administration Manager to ensure security services align with company standards
  • Respond to requests and complaints from end-users and follow up with the Building Management Office
  • Implement House Rules and Regulations and other company policies
  • Coordinate technical requests with the Facilities and Administration Team
  • Update and validate expense trackers before submitting to senior management
  • Monitor proper allocation and timely distribution of office supplies
  • Avoid unnecessary overtime and wastage by optimizing resource utilization
  • Assist senior management in preparing documents for request for payment and purchase request forms
  • Source and coordinate with vendors for cost-benefit analysis and cost comparison for pantry, housekeeping, and office supplies
  • Perform daily site rounds to ensure adherence to facilities and administration processes and standards
  • Assist with day-to-day activities assigned by senior management
  • Maintain accurate asset documentation (gate pass and work permits)
  • Respond promptly to emergencies and urgent issues

Qualifications:

  • 3-5 years of experience in a similar role
  • Vendor management experience is an advantage
  • Bulk administration coordination and maintenance knowledge is a plus
  • Prior experience in the BPO industry is preferred


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