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Administrative IT Assistant Coordinator

3 weeks ago

Cebu City, Central Visayas, Philippines Outsourced Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative IT Assistant Coordinator to join our team at Outsourced, a leading offshore outsourcing company in the Philippines. As an internal position, you will provide administrative support to our IT, Fixed Asset, and Admin departments, ensuring efficient operations and effective communication.

This role involves coordinating various administrative tasks, managing IT documentation, assisting with Fixed asset management, and liaising with vendors. The ideal candidate will have excellent organizational and time management skills, strong written and verbal communication abilities, and basic knowledge of IT functions and terminology.

Main Responsibilities:

  • Manage IT-related documentation, including admin tasks, IT tickets, and inventory records.
  • Coordinate meetings, appointments, and schedules for the IT, FA, and Admin departments.
  • Assist in maintaining and updating IT asset inventory and procurement processes.
  • Support the onboarding process by coordinating with IT, FA, and Admin for setting up new hires.
  • Handle vendor communication and coordination for software and hardware purchases.
  • Prepare and maintain reports, presentations, and correspondence related to Outsourced projects.
  • Assist with managing and updating the company's IT knowledge base and documentation.
  • Ensure compliance with IT policies and procedures.
  • Assist in basic troubleshooting and IT support tasks, as needed.
  • Provide support during audits, client visits, and staff onsite.
  • Assist with stock management, including company asset issuance, returns, repairs, inventory, safekeeping, and asset documentation.
  • Maintain records of any work done on office premises.
  • Clean and assist with upkeep of the facilities.
  • Order supplies and materials needed for repairs and maintenance, with HQ approval.
  • Respond to and attend to Outsourced HQ concerns.