Senior Commercial Projects Manager

2 days ago

General Santos, Soccsksargen, Philippines beBeeCoordinatore Full time $55,000 - $75,000

We are seeking a highly skilled professional to fill the role of Senior Project Coordinator.

Overview

This is a unique opportunity to join our dynamic team and make a significant impact in commercial office furniture projects. As a Senior Project Coordinator, you will be instrumental in supporting commercial office furniture projects for top-tier US distributors, representing brands like Steelcase, Herman Miller/MillerKnoll, Kimball, and Haworth.

Key Responsibilities
  • Quotation & Procurement (Commercial Furniture Focus)
    • Solicit, compare, and manage quotes from leading US office furniture brands and their dealers for systems, seating, case goods, and FF&E.
    • Ensure all pricing aligns with project budgets and is accurately documented; assist in preparing cost summaries and client proposals.
    • Build strong relationships with vendor reps to ensure timely, accurate product and pricing information.
  • Project Documentation & Admin
    • Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders.
    • Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
    • Ensure smooth information flow across internal teams, clients, and external vendors.
  • Material Takeoffs & Procurement Support
    • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
    • Verify specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination
    • Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items.
    • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
  • Logistics & Project Execution
    • Support scheduling and coordination of installations, deliveries, and site visits.
    • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
    • Assist with budget tracking and reporting throughout the project lifecycle.
    Required Skills and Qualifications
    • Bachelor's degree in Interior Design, Architecture, or any related field.
    • At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
    • Strong familiarity with notable US commercial office furniture manufacturers and their product lines.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software (e.g., Asana, Trello, Monday.com).
    • Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
    • Exceptional organizational skills and meticulous attention to detail, especially in document management.
    • Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
    • Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
    • Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.
    Benefits
    • 100% remote flexibility and work-life balance.
    • Direct impact and global exposure in commercial design.
    • Collaborative growth environment.
    About Us

A US-based global business process outsourcing (BPO) firm with over 25 years of experience, we help fast-growing companies scale through smart talent strategies, automation, and technology-driven solutions.

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