Day-to-Day Facilities Operations Assistant

1 day ago

Taguig, National Capital Region, Philippines beBeeRiskManager Full time ₱1,789,054 - ₱2,554,850
Facilities Support Specialist">

Job Summary

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  • The Facilities Support Specialist will provide assistance to the facilities manager with day-to-day operations, including maintenance, vendor oversight, purchasing and procurement, occupancy services, and help desk.
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Key Responsibilities:

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  • Client Management:
    • Deliver exceptional customer service to meet client expectations.
    ]">
  • Purchasing & Vendor Management:
    • Assist in managing vendors and contractors on site to ensure they perform to required standards (including inspection of vendors' works).
    • Support the procurement process for vendors and services as needed.
    ]">
  • Financial Administration:
    • Contribute to financial processes to ensure timely and accurate completion of all financial management requirements.
    • Ensure prompt and accurate management of purchase orders in our system.
    ]">
  • Health & Safety:
    • Regularly conduct audits to ensure safety procedures are in place and functioning effectively.
    • Support carrying out safety procedures as needed.
    ]">
  • Site Operations:
    • Support implementing best practices for site operations.
    • Conduct regular site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.
    • Identify opportunities to reduce costs and improve operational standards.
    • Maintain premises in a neat and good working condition at all times.
    • Manage duplicate office keys in good order.
    • Provide support for receptionist coverage from time to time.
    • Offer FM support for meeting room bookings where required.
    • Coordinate with pantry staff to ensure that pantry and vending machine items are always stocked.
    ]">
  • Risk Management:
    • Support implementing and managing property risk management programs.
    • Help implement and monitor disaster recovery and business continuity plans.
    • Follow established escalation procedures and incident reporting procedures.
    • Comply with business conduct guidelines, procedures, and strategies. Meet Key Performance Indicators and Service Level Agreement targets.
    ]">

Requirements

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  • Entry-level position.
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Work Environment

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