Administrative Professional

2 days ago

Mabalacat, Central Luzon, Philippines beBeeAdministrative Full time $41,136 - $52,320

As a highly skilled and organized individual, you'll thrive in this role as an Executive Assistant / Bookkeeper. You'll wear multiple hats, balancing administrative and financial tasks that are critical to day-to-day operations.

This is a remote opportunity, deeply integrated into the company's operations based in California (Pacific Time). You'll work directly with the business owner and take full ownership of your responsibilities.

Job Responsibilities

  • Manage bookkeeping, payroll coordination, and invoice creation using QuickBooks

  • Process timecards and pull reports to ensure accuracy and efficiency

  • Assist with job costing, contract tracking, and ordering materials to support the business

  • Manage emails, schedules, contracts, and general admin tasks to keep the office organized

  • Support the business owner by tracking deadlines and keeping tasks prioritized for success

  • Communicate with vendors and handle sensitive information with discretion and professionalism

What We Offer

  • 100% remote work setup with flexibility based on client needs

  • Be part of a growing team that supports top-tier brands in the skilled trades

  • Receive dedicated training and support from both the company and the client

  • Unlock long-term growth opportunities and stability based on your performance

Requirements

  • Minimum 3 years of experience in bookkeeping and/or executive assistant roles

  • Proficiency with QuickBooks (bookkeeping, invoicing, and payroll)

  • Strong written and verbal English communication skills

  • Comfortable working full-time (45 hours/week) on Pacific Time

  • High attention to detail and strong follow-through

  • Ability to work independently and proactively

  • Experience in small business or contractor/trade environments preferred

  • Familiar with email platforms (e.g., Gmail), timecard processing, and contract management

  • Strong organizational and multitasking skills

  • Must maintain confidentiality and handle business operations with professionalism

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